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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • Dear Authors,

    GRF is currently devoted to invited special issues with guest editors and commissioned papers. As a result there is no vacancy yet for free submissions. Check this Box to confirm your paper has been commissioned by the Journal editor.

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided to the Chief Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are mentioned in the text and should be numbered.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.

Author Guidelines

Manuscripts are expected not to exceed 5,000-6,000 words and typed in double-space and in 12-point font size. Papers should be submitted as Word or rtf files.



All papers will be copyedited. Papers should be written in English, in nonsexist, nonracist language and should be language-edited. Both British and US English are acceptable, though consistency is essential. However, punctuation for both US and British spelling should be according to British style (outside the quotation marks). Spelling is subject to Webster's Collegiate Dictionary. Double quotation marks are used only for direct quotations and must be accompanied by a complete citation with author, date, and page number; single quotation marks should be used, otherwise.


An abstract and 6–8 keywords should appear immediately following the author’s name and affiliation.



References should appear within the relevant sentence or paragraph and should be cited alphabetically as follows: (Smith, 2010) or (Smith, 2010, 21 (for direct quotes)). Where more than one reference appears for the same year, labels a, b, c, etc should be used, in the order in which the papers are cited.


The full list of all references cited in the paper should appear at the end of the text, in alphabetical order by author, and in ascending chronological order for each author. They should be formatted in the APA citation style:

Smith, J.L., (2010). The Frozen City. Antarctica City: Polar Publishing House.

Smith, J.L., (2010). Architecture and ice. In Gelida, C.C. (ed.) Frozen Cities. Antarctica City: Polar Publishing House, pp. 3–43.

Smith, J.L., Jones, B., & Brown, S., (2002). The evolution of frozen cities in Antarctica. Polar Forum, 15(3):25–32.


Endnotes are accepted, but should be kept at reasonable length and quantity.



The author must obtain copyright permission for any copyrighted figures and must pay any necessary fees. Copies of permission should be included with the manuscript. ƒ Include photo/art credits when applicable.

All figures and tables should be mentioned in the text and should be numbered according to the order in which they are mentioned.

Their exact locations should be indicated clearly as follows: (FIGURE/TABLE #X ABOUT HERE) 

All illustrations should be submitted as separate files, numbered according to their sequence in the text. Captions of all figures and maps should appear on a separate page within the manuscript.

Illustrations (line drawings, halftones, photos, photomicrographs, etc.) should be submitted as digital files according to the following guidelines: ƒ

EPS, TIFF, PSD format only with 300 dpi resolution or higher sized to fit on GRF page (4.8x7.6 inches/12.4x19.4 cm).ƒFinal absolute lettering size should be at least 7 pt for normal text and no smaller than 6 pt for subscript and superscript characters. Final absolute line thickness should be at least 0.5 pt. Captions for tables should appear at the top of the table.



Acknowledgements should be typed as a note at the end of the manuscript.


Please refer to articles in GRF's website for further style examples.

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